Google just unveiled a new set of security and intelligence features for Gmail. The new Gmail experience is currently available for businesses in the G Suite Early Adopter Program (EAP). And individual users can opt-in to the program. Here’s what you should know about the new features.
Security features in new Gmail
One of the major updates is a security feature called Gmail confidential mode. This setting is meant to protect sensitive content in emails by creating expiration dates or revoking messages that you sent previously. You can also choose to require additional authentication via text message to view an email, so it protects your sensitive messages even if the account has been hijacked.
Another new security feature is a selection of built-in Information Rights Management (IRM) controls. These controls give you the remove the option to forward, copy, download, or print specific messages. So if you’re planning on sending any confidential information via email, this can lessen the likelihood that any of that information gets shared accidentally or sent to the wrong people. Finally, Google has also redesigned some of the security warnings within Gmail, making them easier to understand and bolder on the screen so it’s less likely for employees to overlook them.
For those who have trouble remembering to respond to emails from time to time, a new feature called Nudging could help. This feature does what the name suggests, essentially giving you a little nudge if you’ve put off responding to an email for a while that it thinks should warrant a response.
Another AI-based feature, Google is bringing Smart Reply, which has been available in Gmail mobile apps since last year, to the desktop version. Smart Reply basically suggests a few common responses that it thinks might apply to a particular email, saving users time on those messages that are similar to those you’ve sent in the past. For mobile users, Google is also offering new intelligent features including one that notifies you only of important messages and one that suggests email lists for you to unsubscribe from.
Within the new Gmail web application, there are also a few little updates that are designed to help users take actions quicker. These include click attachments so you can open documents without having to first click on the mail thread. You can also hover over a message without clicking to access quick commands like RSVPing to a meeting invitation or archive a thread. Gmail will also include more integrations with other Gmail apps to make things like calendar dates or to-do’s accessible right from the side panel of the inbox.
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