All organizations should start preparing today to brace themselves for the data disasters of tomorrow. Data-related mishaps, including natural calamity (like earthquakes), unforeseen incidents (like fires, massive power outages), or any other data disaster (like deletion of data due to human error, a virus attack, or any other cybersecurity incident), can happen at any moment. An organization’s precious data is at stake and is prone to a considerable loss if proactive maintenance is ignored or not carried out properly in a timely fashion. Organizations cannot afford to lose any data, as it may contain sensitive and valuable information related to an organization’s balance sheets or their customers’ personal information. The most efficient way of preventing data loss and tackling the latest data breach, malware intrusion, or failure of instances is having an effective data disaster recovery management plan.
There are several occurrences that can result in a data loss situation, such as these eight:
Although there are no foolproof solutions available for data recovery or protection from every problem, here are four specific steps that can help organizations prevent or mitigate the risks:
The simple meaning to data backup is keeping one or more duplicate copies of the same data on multiple hard drives, machines, or locations. This can also mean to keep different copies of the critical and business-centric applications, like email, CRM, and payroll. Having a duplicate copy of the data or the datacenter ensures the existence of the data at a safer site, which can be used for recovery when the data is somehow lost. Implementing a 3-2-1 rule can be a robust backup solution which is all about “creating three copies of data, storing them on two different storage devices with one stored offsite.” There are mainly four ways that an organization can back up its data.
It is not enough to store the data onsite or on cloud-based storage — the safety and security of data at that location are also equally important. Having a good encryption solution ensures the safety of the information even in case of any theft or an intruder attack. An organization should follow the best encryption practices in both cases in transit or while at rest.
Protecting a system with a robust firewall or antivirus software is an essential step to be taken for the prevention of security breaches by unauthorized access. Installing firewall software can ensure the protection of the system from any outbound connections, and it also raises the alarm if any data packet approaching the system is identified to be coming from any blacklisted IPs. Having advanced security solutions like intrusion detection systems (IDS) can provide timely notifications, and intrusion prevention systems (IPS) can even proactively take necessary actions to prevent any malicious activity or violations of policy. Such automated preventive measures can create a major difference between an attempt to breach and actual loss of data.
Laptop or storage device theft is likely to happen at sites outside home or office premises, such as coffee shops, airport lounges, restaurants, or taxis. In such situations, risk of data loss can be reduced by having options like device tracking, remote device lock, and remote data wipe. To prevent data loss from laptops or mobile phones from any liquid spilling over it, power surges and theft, having a timely backup at a centralized location can help. For medium or large organizations, having a genuine mobile device management (MDM) solution can help prevent all the risks mentioned above. Having additional layers of security like multifactor authentication can also help prevent any unauthorized access to the device in any incidence of cyberattacks.
In today’s technology-centric era, the most valuable entity any organization or individual has is the data they possess. This data can be of any type such as bank account details, credit/debit card information, health records, passwords, and any other personal information. Disaster can strike at any time and can occur in any form, from a laptop theft to storage device failure, to catastrophic weather conditions, or some liquid spilling on a laptop. First, be aware that data loss can happen at any time. Then, implement the data loss prevention techniques we discussed here. Do so, and you will save a lot of time, cost, and, of course, your vital and priceless data.
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