OneLogin: An overview and setup guide for enterprises

OneLogin is a leading and globally renowned identity and access management (IAM) software tool, which is designed to simplify almost all the business logins with efficiency and security. OneLogin helps in implementing one universal login credential to access various business services, apps, and tools.

With OneLogin, all logins of apps, services, tools, users, and devices are integrated into a secure cloud-based system. Be it on-premises or in the cloud, OneLogin ensures that all your company’s security policies are enforced across every application, device, and user. It gives access only to the employees who are authorized to use the services. Using OneLogin, the logins are simplified with high security, and it allows IT administrators to filter the accesses of certain employees. OneLogin also allows implementing multifactor authentication for additional security.


How does it work?

OneLogin comes preintegrated with thousands of applications. When a company or an organization installs OneLogin as its access management provider, all employees sign into OneLogin, from where they’ll be navigated to their respective applications or tools, be it in the cloud or on-premises, or beyond firewalls.

It works for all the applications or services that require a form-based login (using credentials) as well. OneLogin stores every user’s login credentials in its cloud securely.

OneLogin also offers a seamless integration with directory services such as Active Directory, LDAP, and Google Apps. Usually, whenever a new user is added in an organization or changes are made to existing profiles, all these changes are automatically imported into OneLogin. Similarly, whenever a user profile is deleted or updated from OneLogin, it gets reflected in directories.

List of other OneLogin’s features

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Below is a list of some important features of OneLogin.

  • Desktop and Mobile single sign-on (SSO).
  • Easy report generations.
  • User and on-premises provisioning.
  • Multiple directories, VPN, and RADIUS integration.
  • Cloud directory.
  • Custom connectors.
  • Advanced password management.
  • User provisioning with entitlements.

Choosing your right plan

OneLogin offers multiple plans based on the number of applications and the number of users. Each plan has its own set of different features and integration support.

Free version

The basic free version of OneLogin allows up to three third-party applications and five company applications to be integrated and used. This plan includes cloud directory services, desktop, and mobile SSO. This plan is ideal for startups or small businesses with a limited number of employees and apps to be integrated.

Starter pack

This is almost similar to the free version including all the SSO features. This costs $2 per user per month. In this plan, you can integrate an unlimited number of applications. Creation of standard reports and advanced password management are some of the other essentials you get in the starter pack. However, you’ll need to have at least 25 users to get this pack. The starter pack is ideal for small businesses that have a good number of employees and apps but don’t need to have multiple integration support and advanced security features.

Enterprise pack

Enterprise plan requires a minimum of 10 users and costs $4 per user per month and comes with policy-driven security features including all the starter’s features along with MFA and end-to-end user management. Custom reports, social sign-in, multifactor authentication, VPN integrations, and multiple directory integrations are among the top features you get in this pack.

Unlimited pack

This requires a minimum of five users and is meant to provide all enterprise features along with other security features and powerful integrations. The unlimited pack costs $8 per user per month and supports directory provisioning, workday integration, namely integration, and UltiPro integration.

Both the enterprise and unlimited packs come with a 24/7 support and are ideal if you need strong security features and access to multiple applications involving various integrations. For more information on pricing, click here.

Setting up OneLogin

OneLogin dashboardOneLogin is very easy to set up and doesn’t require a professional to get it running. Initially, you’ll have to select a subdomain for your business or an organization. For instance, if your company or organization name is “ABCDE” then your OneLogin’s sub domain link will be “”

Adding users

Since OneLogin is a cloud-based platform, companies do not need to host any servers to run the domain. Everything is taken care of by OneLogin. Once you’re done choosing a domain name, you can now start adding users to it. Importing the users can be done manually or can be directly imported from the company’s directory services. Every user added to OneLogin will be sent a link, with their OneLogin’s credentials, which they can change at any later point of time.

As soon as the users login with the OneLogin’s credentials, they receive, they’ll be asked to fill in general information. Based on the applications integrated, they will have to provide the login credentials of the applications that are integrated with OneLogin. All this confidential information will be securely stored in OneLogin’s cloud storage.

Integrating the applications

Once the users are added, you can now add the set of applications that you want to integrate with OneLogin. In the admin page, you’ll be able to navigate across thousands of apps that are readily available to add. If you want to integrate your own set of applications, that can be easily done using SAML or the application APIs. For more information on integrating the applications, users can always visit OneLogin’s support center.

Tightening security

If you’re on an enterprise or unlimited plan, you can add an additional level of security by implementing multifactor authentication. OneLogin provides an easy means to filter users and manage their permissions across all the apps and services. Employees can be filtered based on the locations, IP address, their access levels, network, and more.

There are several multifactor authentications possible to implement in OneLogin, the most common and predominant among these is using OTPs and security questions that authenticate authorized users. Apart from them, there are several other third-party authentication-based security applications that can tighten the security of your organization running OneLogin.

OneLogin is a great choice for businesses and companies of all shapes and sizes. It provides flexible plans with seamless integration options and features. However, since users are going to store their confidential login credentials, it’s advisable to use a strong set of security features and authentications. Also, make sure that the applications, directory services, and users are properly configured and are well-integrated with the system to avoid any undesired impact on the business and its operations.

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