You may pride yourself on your productivity while at work. But in this 24/7 world, 9-5 is not enough anymore. Thanks to the rapid advancements in mobile technology, smartphones and tablets can help you stay productive even when you are out of the office. Here are few mobile apps that can boost your productivity while also simplifying many of your daily tasks.
You probably have an array of personal and work email accounts. How can you keep tabs on all of them? CloudMagic is a cross-platform mobile email management application that offers reliable access to all your email accounts under a single roof. CloudMagic is available for free on the App Store and Google Play. You can set up various webmail accounts such as Gmail, Exchange, Outlook, iCloud, Office 365, and any IMAP accounts. CloudMagic offers speed over lag and clarity over clutter and is, therefore, the choice of many as a must-have mobile email application. It offers a unified inbox for all your email accounts and syncs your email preferences and settings across all your devices.
CloudMagic also offers smart integrations to your favorite productivity apps such as Todoist, Evernote, OneNote, Trello, and more on the go. This application also allows you to set up passwords to protect your emails. CloudMagic lets you instantly download or upload all your mail attachments to your favorite cloud-storage services including Google Drive, Dropbox, and OneDrive.
IF by IFTTT
IFTTT stands for “if this, then that,” which interweaves a wide variety of your favorite Internet-connected applications and services such as Facebook, Instagram, Twitter, and Gmail. IF by IFTTT is available for free on Google Play and the App Store and is an editors’ choice award winner for productivity.
To use IFTTT, you first authenticate the applications and services you wish to use with the app. IF lets you create a “recipe’” that will automate several tasks and keystrokes between a number of applications. Creating a recipe in IFTTT is simple because you can draw upon commands and functions that are pre-baked into the service. Although there are a lot of pre-made recipes available, users can also create their own recipes to automate several ordinary tasks and become more productive.
Productive features of IF:
- Automatically save your tweets to Evernote.
- Post a new photo to Facebook and automatically save it into Dropbox.
- Post videos you like on YouTube to a blog.
- Share your Facebook status updates on LinkedIn or Tumblr.
IF also supports smart-home appliances and can draw data from weather applications, stock tickers, app notifications, and various other services.
Mobile phones are now the most commonly used means of communication across the globe. With the use of smartphones increasing, the need for sharing data from one mobile device to another is also increasing. Although Bluetooth acts as a traditional solution for instant data transfer from one device to another, it has limitations. For example, the technology is platform dependent, so you can’t transfer files from an Android device to an iPhone using Bluetooth.
SHAREit is a platform independent file-sharing application available for Android, Windows, and iOS devices. What makes SHAREit unique in its segment is that it utilizes WiFi peer-to-peer connection instead of conventional Bluetooth or the Internet to share files. This enables it to produce transfer speeds 100 times faster than that of Bluetooth.
SHAREit isn’t restricted to a network and offers a convenient way of file sharing, as it automatically detects the devices around you. This means that you need not go through the process of pairing devices each time to share files. Moreover, SHAREit can conveniently and quickly share all kinds of files to and from mobile devices and computers.
When it comes to productivity, Microsoft Office for PCs stands tall and has been ruling the industry for decades. Many of the functionalities and features of MS Office have been made available for mobile devices to provide seamless productivity on the go.
MS Office for mobile has a similar interface to the MS Office desktop users are familiar with. You’ll need to sign in with a Microsoft account to use Microsoft Office mobile applications for free. Additionally, you can unlock a few extra functionalities and features with an Office 365 subscription.
Microsoft Office has three major components: Word, Excel, and PowerPoint. Each has its own app so you can download the necessary application depending on your needs. If your work involves frequent editing of documents, spreadsheets and presentations, you’ll want to download all three.
Microsoft has built the mobile variant of Office with great care to make it easy to use. It lets you use the touchscreen on your device to move through the documents and make necessary edits in a very simple way. Pinch to zoom feels very fluid and complements the usability of this application. You can tap anywhere on the screen to select a cell or area on the document to edit or highlight. One major weakness: Any macros you created for your desktop versions of Word and Excel will not run on the mobile versions.
Evernote is a pocket notebook, daily journal, digital file cabinet, note-taking tool, recipe-keeper, and more for your smartphone (Android and iOS), tablet, and PC. The unique aspect of this application is that it syncs all your notes automatically across all your devices. Moreover, it is platform independent so you can sync and retrieve your notes across a wide range of devices.
Evernote also comes pre-loaded with a set of templates, which turns the application into a project tool. There are wide applications of Evernote in everyday life, business, and education.
Productive features of Evernote:
- Creation of checkboxes to serve as a to-do list.
- Setting up reminders for various tasks, goals, and projects.
- Ability to scan text directly from an image using optical character recognition.
- Share your notes or your entire notebook to an individual or a group of people.
- Take and attach pictures directly to the notes within the app.
Evernote can be used for journaling, collaborating with other workers, tracking activities, and much more depending on your requirements. It’s up to your creativity to use Evernote in an even more productive way.
Away from your desktop, you may sometimes find that you can’t access an online service or cloud-storage account because you forgot the password. In that case, you need to undergo a cumbersome password recovery process to get back your account access. One of the easiest ways to avert this is to use a password manager on your mobile.
Dashlane is one of the best password managers available for smartphones because it not only saves your passwords but stores them securely. It comes with an easy-to-use interface, which keeps its users updated with password strength reports. Some additional features include password sharing, setting up an emergency contact in case of an intruder’s access, and the ability to change multiple passwords with a single click.
Now, get going
If you haven’t tried these applications on your smartphone or tablet, you may not be as productive as you want to be — or your bosses expect you to be. The apps reviewed here are just a small sample of what’s available. These and several others, such as Google Drive, Visual Bee, WPS Office, Slack, and Trello, can make you more productive wherever you are.
Photo credit: Matt Gibson